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We automate your business admin · Northern Beaches, Sydney

The admin that's holding you back,
handled — so you're free to grow.

Too much admin is stealing the hours you need to grow your business — and the life you started it for. We take it off your plate for good, so you get back to the work, and the people, that matter.Admin is stealing the hours you need to grow — and your life outside work. We take it off your plate for good.

Help free my time! → See how it works
2–6hours back per week
3industries
Trades · Services · Building & Maint.
0new software required
LocalNorthern Beaches, Sydney
Reece Crawford

Built and run on the Northern Beaches by Reece — you talk to the person who builds it, every time.

How it works →
The way out

From buried in admin to free of it.

Here's the whole story in three steps — where you are now, what we do, and what you get back.Where you are now, what we do, and what you get back.

Stage 1 — Today
Buried alive in admin
Invoices, quotes, chasing payments — and it's always you doing it. At 9pm. Again.
Stage 2 — We step in
We take the lot over
We connect your apps and automate the grind. Set up, tested, done — by us.
Stage 3 — Free
You get your life back
Weekends, family, more hours earning on the tools. The admin runs without you.
Help free my time! →
How it works

Three steps. Then you forget admin exists.

No IT degree. No 40-tab spreadsheet. No “have you tried turning it off and on again.” We do the heavy lifting once, and your admin quietly runs itself from day one.We do the heavy lifting once. Your admin then runs itself.

01
We dig into your admin
A 30-minute call where we map every admin task eating your week and find the biggest time-savers for your specific business.
02
We build and connect everything
We get your existing apps set up properly, then wire them together so they actually talk to each other — with you no longer stuck in the middle playing messenger.
03
You get your hours back
From day one, the admin that used to swallow your mornings just… happens. We keep an eye on it, tune it, and make it sharper every month. You get on with the actual job.
Pricing

Simple, fixed pricing.

No hourly rates. No “that’ll be extra” phone calls. Based on the hours our clients claw back, most plans have paid for themselves inside 5–7 weeks — everything after that is profit on your own time.No hourly rates. Most plans pay for themselves in 5–7 weeks.

Try the 60-second time check to see your own payback. Limited spots each month — we keep intake small so every setup gets full attention.

Starter
$199/mo
+ $800 one-off setup
Pays back in 8 weeks
  • 1 automation set up for you
  • Up to 2 apps connected
  • Monthly check-in and tune-up
  • Email support
  • Suited to sole traders
Help free my time!
Most popular
Growth
$399/mo
+ $1,800 one-off setup
Pays back in 16 weeks
  • 3 automations set up for you
  • Up to 5 apps connected
  • Fortnightly check-in and improvements
  • Priority support
  • Automations maintained as your workflows change
  • Suited to small teams 2–10
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Scale
$699/mo
+ $3,500 one-off setup
Pays back in 30 weeks
  • Up to 10 automations set up and maintained
  • Up to 8 apps connected and monitored
  • Fortnightly check-in and expansion
  • Your own dedicated contact
  • Custom smart automations included
  • Suited to growing businesses with 5–20 staff
10+ automations or complex integrations are scoped separately. Talk to us first.
Help free my time!
The Hours-Back Guarantee

If your automations aren't live within 60 days,
you don't pay the monthly fee until they are.

We map out exactly what we'll build before you commit to anything. If we can't find at least two hours a week of admin to take off your plate, we'll tell you straight — and you'll have lost nothing but half an hour.

Help free my time! →
Who we work with

Three industries we know inside out.

We deliberately stick to three industries. It means we already know your tools, your headaches, and where the hours leak out — no guessing on your dollar.Three industries we know inside out — no guessing on your dollar.

Trades
Plumbers, electricians, builders, painters, landscapers. We automate invoicing for tradies on the Northern Beaches and Sydney — so you stay on the tools, not the phone.

Most tradies on the Northern Beaches are losing 4–6 hours a week to admin — sending invoices, chasing payments, following up leads and scheduling jobs. We connect your job management app to your accounting software and automate the entire flow, so the moment a job is marked complete, the invoice goes out, reminders fire automatically, and a review request follows when the client is happiest. You don't change how you work. We just remove the paperwork in between.

Job schedulingInvoicingPayment follow-upReviews
Professional services
Accountants, consultants, lawyers, financial advisers. We automate your whole process from first enquiry to signed agreement to getting started — so nothing slips through the cracks.

For professional services businesses on the Northern Beaches, the biggest time drain is the space between a new enquiry and a signed client — the back-and-forth emails, the manual proposal prep, the copy-pasting of client details into different systems. We automate that entire pipeline. New enquiries get a personalised response within minutes, discovery calls book themselves, proposals are drafted automatically, and onboarding packs go out the moment someone signs. Every client gets a fast, professional experience — without you doing any of it manually.

New enquiriesProposalsClient onboardingReporting
Building & maintenance
Fire safety, facilities managers, building maintenance and compliance contractors. We automate compliance documentation, job certificates and scheduled service workflows — so nothing slips through the cracks.

For building and maintenance contractors on the Northern Beaches, the admin isn't just annoying — it's a compliance risk. Certificates that need to go out the moment a job is done, preventive maintenance that needs scheduling months ahead, inspection reports that need to reach the right people quickly. We automate the entire documentation and follow-up chain so jobs are closed out correctly every time, without you managing it manually. The result is faster sign-off, fewer compliance gaps, and a business that looks as professional as the work it delivers.

Compliance docsJob certificatesScheduled maintenanceInspection reports
What we do

You do one thing. The rest runs itself.

Finish the job. From there, the paperwork handles itself — invoice, follow-up, payment, review. Hit play and watch a single job run start to finish, with you out of the loop.Finish the job — invoice, follow-up, payment and review run themselves.

A typical job, sped up.
What's it worth to you?

The 60-second time check.

Tap through four quick questions. We'll show you what admin is really costing you each year — most owners go a bit quiet when they see the number.Four quick taps to see what admin really costs you each year.

Reece Crawford — Founder, Admin Hours Back
Who's behind this?

No agency. No call centre.
Reece and the team.

Hi, I’m Reece. I started Admin Hours Back right here on the Northern Beaches. For more than 15 years I’ve worked inside businesses — the big corporate kind — driving revenue growth, automating admin flow, cutting costs and improving how services get delivered to customers. I run my own small business too, so I know exactly which admin eats the hours, and which of it can be automated away. And I see it everywhere: plumbers, electricians, builders and service businesses doing time-consuming tasks by hand that could simply come off the list for good.

It’s the same story every time: brilliant, hard-working owners losing their evenings to admin a computer should’ve handled hours ago. So I built a business to fix exactly that. My clients get paid faster, win more work, and — the bit that actually matters — get their Saturdays back. More time on the tools, with customers, or just at the beach with the kids instead of buried in a back office.

Most businesses already own all the right tools — they’re just not talking to each other. I come in, connect the lot properly, and build the automations that make them run as one — so the admin handles itself and you stop being the glue.

No overseas call centre. No account manager you’ll never actually meet. You book a call, you get me — the bloke who builds the thing. Simple as that.

Reece Crawford
Reece Crawford
Founder, Admin Hours Back · Northern Beaches, Sydney
Common questions

Fair questions. Honest answers.

A VA moves the admin — we remove it. A virtual assistant is another person doing the same manual tasks for a monthly wage, who still needs training and managing, takes leave, and only works business hours. Our automations run permanently, 24/7, for a fixed cost — an invoice goes out at 6pm on a Friday on its own. You're not outsourcing the admin, you're making it stop existing.
No — we work with what you've already got. Whether that's Xero for invoicing, a job management app, your calendar or your email, we connect into the tools you already use and pay for. You don't need to buy or learn anything new.
Most businesses are up and running within 1–2 weeks. We start with your highest-priority automation first so you see time back quickly, then build from there. The setup is done by us — you just need to answer a few questions about how your business runs.
We monitor your automations and fix any issues before they become a problem. If something does go wrong, we're on it — that's exactly what the monthly fee covers. You'll never be left chasing a broken process on your own.
Yes — the monthly plan has no lock-in contract. Cancel any time. That said, in our experience once the automations are running and you've got your mornings back, nobody wants to go back to doing it all manually.
Not at all. We set everything up, test it thoroughly and hand you something that just runs in the background. Most clients barely notice it's there — except that their inbox stops filling up with tasks they used to do by hand.
It's a relaxed 30-minute conversation — no slides, no pitch deck. We ask about how your business currently runs, where the admin piles up, and what a typical week looks like. From that, we put together a one-page plan showing exactly what we'd build and what it would cost. No obligation to go ahead.
Book a free discovery call

Most owners I speak to are great
at their work. The admin is the problem.

It's a 30-minute conversation — not a sales pitch. Tell me what a typical week looks like and where the time goes. I'll show you exactly what we'd fix and what it would cost. No obligation, no pressure.

Book directly — pick a time that suits you

See available times →

You'll get an instant confirmation and calendar invite

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Only 5 client spots available in June
Every setup is handled by our team — not outsourced, not templated. Spots are limited each month. No lock-in. No obligation on the call.

You're all set!

Thanks for getting in touch. Our team will be in contact within one business day to lock in your free call.

From the blog

Straight talk on small business admin.

Practical guides for Northern Beaches tradies and small businesses — on automation, saving time, and getting paid faster.Practical guides on automation, saving time, and getting paid faster.

Trades · Invoicing
Automated invoice follow-up for tradies — done for you, runs permanently
Tradies on the Northern Beaches spend 4–6 hours a week on invoicing and chasing payments. Here's how we automate the whole process for you — from job complete to payment received — without changing any of the apps you already use.
Read the guide
Small Business · AI & Automation
AI for small business: what's actually worth your time in 2026
The honest guide for Northern Beaches tradies and small businesses. What AI genuinely saves time on, what's hype, and where to start — without spending a fortune or changing how you work.
Read the guide
Trades · Automation
5 automations every Northern Beaches tradie should have running right now
If you only automate five things in your trade business this year, make it these. Each one saves at least 30 minutes a week and pays for itself in the first month.
Read the guide
Building & Maintenance · Compliance
How to automate compliance documentation so nothing gets missed
For building and maintenance contractors, a certificate that goes out late — or not at all — is more than an inconvenience. Here's how automated job close-out removes the risk entirely.
Read the guide
Small Business · Quoting
How to automate your quoting so new enquiries never go cold
Most small businesses lose leads not because their price is wrong, but because they were too slow to respond. Here's how to reply to every enquiry in under 2 minutes — automatically.
Read the guide
Help free my time! →
Help free my time! →