Only 5 spots available in May — every client is set up by our team, personally, every time Claim your spot →
Tradies & small businesses · Northern Beaches, Sydney

You didn't start a business
to chase invoices.

We connect your apps and automate the admin eating your week — so you get paid faster and finish work on time.

Invoice sent automatically
Job complete → invoice out the door
−45 min/wk
New enquiry answered in 2 minutes
Enquiry lands → personalised reply sent
−60 min/wk
Overdue invoice chased automatically
3, 7 & 14 days overdue → reminders sent
−45 min/wk
Review requests at the perfect moment
Happy client → 5-star Google review
−30 min/wk
2–6hours back per week
4industries
Trades · Health · Services · Hospitality
0new software required
LocalNorthern Beaches, Sydney
MK
JR
BL
TP

Tradies on the Northern Beaches are getting their weekends back — see how it works.

How it works →

Three steps. Permanent results.

No IT team required. No steep learning curve. We do the heavy lifting so you never have to think about it again. Workflow automation for Sydney small businesses, built to last.

01
We dig into your admin
A 30-minute call where we map every admin task eating your week and find the biggest time-savers for your specific business.
02
We build and connect everything
We set up your existing business apps correctly, then build automations that connect them. Your apps start talking to each other — without you in the middle.
03
You get your hours back
From day one, admin that used to eat your mornings happens by itself. We monitor, maintain and improve your automations every month so they keep getting better.

Built for your industry.

Every automation is designed around how your business actually runs — not a generic template dropped on top of it.

Trades
  • Job done → invoice sent automatically, before you've packed up the van
  • Overdue invoice → reminder goes out at 3, 7 and 14 days without you lifting a finger
  • Job complete → review request sent at the moment the client is happiest
Professional services
  • New enquiry → personalised response sent within 2 minutes, with a booking link
  • Discovery call done → proposal drafted and ready to send, same day
  • Agreement signed → welcome pack and next steps sent automatically
Allied health
  • Booking made → reminder emails and SMS go out at 48 and 24 hours, automatically
  • No-show → empathetic follow-up with a rebooking link sent within the hour
  • Appointment done → personalised follow-up and rebooking nudge sent next day
Hospitality
  • Reservation confirmed → guest receives everything they need before they arrive
  • 48 hours before → personalised message with upgrades and extras offered
  • Visit done → thank-you, review link and a reason to come back sent automatically

See your savings in seconds.

Move the sliders to match your situation. Most small business owners in Sydney are shocked by the number.

Admin is costing you
$24,960
per year in lost billable time
You could save
$480
per week once automated
On the Growth plan, you'd be in profit by month 5.

Four industries. One simple approach.

We specialise in four industries so every automation is built around how your business actually works — not a generic guess.

Trades
Plumbers, electricians, builders, painters, landscapers. We automate invoicing for tradies on the Northern Beaches and Sydney — so you stay on the tools, not the phone.

Most tradies on the Northern Beaches are losing 4–6 hours a week to admin — sending invoices, chasing payments, following up leads and scheduling jobs. We connect your job management app to your accounting software and automate the entire flow, so the moment a job is marked complete, the invoice goes out, reminders fire automatically, and a review request follows when the client is happiest. You don't change how you work. We just remove the paperwork in between.

Job schedulingInvoicingPayment follow-upReviews
Professional services
Accountants, consultants, lawyers, financial advisers. We automate your whole process from first enquiry to signed agreement to getting started — so nothing slips through the cracks.

For professional services businesses on the Northern Beaches, the biggest time drain is the space between a new enquiry and a signed client — the back-and-forth emails, the manual proposal prep, the copy-pasting of client details into different systems. We automate that entire pipeline. New enquiries get a personalised response within minutes, discovery calls book themselves, proposals are drafted automatically, and onboarding packs go out the moment someone signs. Every client gets a fast, professional experience — without you doing any of it manually.

New enquiriesProposalsClient onboardingReporting
Allied health
Physios, psychologists, osteopaths, nutritionists. We reduce no-shows, bring patients back automatically and keep your appointment book full — without adding front desk hours.

No-shows and last-minute cancellations cost allied health practitioners on the Northern Beaches thousands of dollars a year in lost appointment revenue. We build automated reminder sequences that send emails and SMS at 48 hours and 24 hours before every appointment — with easy confirm, cancel or reschedule options. If a patient doesn't show, a follow-up goes out within the hour with a rebooking link. The result is fewer gaps in your diary, more returning patients, and less time spent on the phone managing your schedule.

Appointment remindersNo-show recoveryPatient recallFollow-ups
Hospitality
Cafes, restaurants, venues. We automate reservations, pre-visit extras, day-of reminders and post-visit review requests to make more money without hiring more staff.

For cafes, restaurants and venues on the Northern Beaches, every empty table is lost revenue and every Google review is a new customer. We automate the entire guest journey — from instant booking confirmation to a pre-visit message offering upgrades and extras, a same-day reminder to reduce no-shows, and a post-visit follow-up that asks for a review and gives them a reason to come back. The result is higher table revenue, more reviews, and a more professional guest experience — with no extra staff required.

ReservationsSpecials & upgradesFewer no-showsReviews
Reece Crawford — Founder, Admin Hours Back
Who's behind this?

You're not dealing with an agency.
You're dealing with Reece.

I'm Reece, and I founded Admin Hours Back on the Northern Beaches. Since 2008 I've worked inside businesses — figuring out where time gets wasted and fixing it. I've seen the same problem everywhere: smart, capable business owners spending hours every week on admin that should be running automatically.

The businesses I work with don't just get time back. They get paid faster because invoices go out the moment a job is done. They improve their margins because admin that used to eat 6 hours a week simply stops existing. And they win more work because enquiries get a professional response in minutes — not days. Less time in the back office means more time on the tools, with clients, or focused on growing the business.

Most businesses have the tools — they're just not connected to each other. I come in, link everything up correctly, and build the automations that make them work seamlessly together — so the admin runs itself.

No overseas call centres. No account managers you'll never meet. When you book a call, you're talking to me.

RC
Reece Crawford
Founder, Admin Hours Back · Northern Beaches, Sydney

Before. And after.

This is what changes when your admin runs itself — not just for you, but for your business, your cashflow and your weekend.

Before Admin Hours Back
  • Invoices go out late — or get forgotten entirely
  • Chasing payments with awkward follow-up calls
  • Enquiries sitting unanswered while you're on the tools
  • Sunday nights doing admin instead of switching off
  • Missing kids' events because the paperwork won't wait
  • Can't take on more work — too buried in the back office
  • Getting paid 2–4 weeks after the job is done
After Admin Hours Back
  • Invoice out the door the moment a job is marked complete
  • Reminders fire automatically — you never chase anyone
  • Every enquiry gets a response within minutes, automatically
  • Admin runs itself — nights and weekends are yours again
  • Finish work on time. Every day.
  • Capacity to take on more jobs without more overhead
  • Getting paid 8+ days faster on every invoice

What this actually means for a tradie.

Here's a typical example. A plumber charging $100/hr who gets 4 hours back every week.

See what that means for your bottom line

4 hrs
saved per week
$400
value per week
$20.8k
value per year
9x
return on investment

Growth plan annual cost: $6,588  ·  Time value reclaimed: $20,800  ·  Net gain: $14,212  ·  Break even: week 6

A VA moves the admin.
We remove it.

A virtual assistant is another person doing the same manual tasks. That's not a solution — that's a workaround. Here's the difference.

Virtual assistant
Someone else does your admin for you
  • Adds a monthly wage — typically $1,500–$4,000/mo for useful hours
  • Still needs training, managing and briefing every week
  • Gets sick, takes leave, makes mistakes
  • Works during business hours only — not when a job finishes at 5pm
  • Can't respond to enquiries in 2 minutes at midnight
  • The admin still exists — you've just outsourced it
  • If they leave, you're back to square one
Admin Hours Back
The admin stops existing
  • Fixed monthly cost — no wages, super, leave or HR
  • Set up once, runs permanently — no managing required
  • Never sick, never on leave, never makes the same mistake twice
  • Runs 24/7 — invoices go out at 6pm on a Friday automatically
  • Enquiries answered in 2 minutes at any hour
  • The task is eliminated — not reassigned
  • Runs forever regardless of staff changes
The question isn't "who should do this admin?" — it's "why does this admin need to exist at all?"

Simple, fixed pricing.

No hourly rates. No surprise bills. And based on the time our clients get back, most plans pay for themselves within 5–7 weeks — then it's pure profit on your time.

Payback periods update live — adjust your numbers in the ROI calculator above to see your real figures.

Starter
$199/mo
+ $800 one-off setup
Pays back in 8 weeks
  • 1 automation set up for you
  • Up to 2 apps connected
  • Monthly check-in and tune-up
  • Email support
  • Suited to sole traders
Get started
Most popular
Growth
$399/mo
+ $1,800 one-off setup
Pays back in 16 weeks
  • 3 automations set up for you
  • Up to 5 apps connected
  • Fortnightly check-in and improvements
  • Priority support
  • Automations maintained as your workflows change
  • Suited to small teams 2–10
Get started
Scale
$699/mo
+ $3,500 one-off setup
Pays back in 30 weeks
  • Up to 10 automations set up and maintained
  • Up to 8 apps connected and monitored
  • Fortnightly check-in and expansion
  • Your own dedicated contact
  • Custom smart automations included
  • Suited to growing businesses with 5–20 staff
10+ automations or complex integrations are scoped separately. Talk to us first.
Get started

Limited spots. Real savings.

We're keeping May intake to just 5 clients so every setup gets the full attention it deserves. Book before spots fill and lock in our May setup discount.

25% off setup — May only
Book and start your setup in May and receive 25% off the one-off setup fee. Applies to all three plans. Monthly fee stays the same.
Only 5 spots in May
Every setup is handled personally by our team — not outsourced, not automated. We limit monthly intake so the quality stays high and you're live within two weeks.
Northern Beaches based
Local team, local knowledge. We understand how businesses on the Northern Beaches operate — and we're here when you need us, not in a different time zone.
May discount — Starter plan example
Setup fee: $800 $600  ·  Monthly: $199  ·  Offer ends 31 May 2026
Claim your May spot

Good questions. Straight answers.

No — we work with what you've already got. Whether that's Xero for invoicing, a job management app, your calendar or your email, we connect into the tools you already use and pay for. You don't need to buy or learn anything new.
Most businesses are up and running within 1–2 weeks. We start with your highest-priority automation first so you see time back quickly, then build from there. The setup is done by us — you just need to answer a few questions about how your business runs.
We monitor your automations and fix any issues before they become a problem. If something does go wrong, we're on it — that's exactly what the monthly fee covers. You'll never be left chasing a broken process on your own.
Yes — the monthly plan has no lock-in contract. Cancel any time. That said, in our experience once the automations are running and you've got your mornings back, nobody wants to go back to doing it all manually.
Not at all. We set everything up, test it thoroughly and hand you something that just runs in the background. Most clients barely notice it's there — except that their inbox stops filling up with tasks they used to do by hand.
It's a relaxed 30-minute conversation — no slides, no pitch deck. We ask about how your business currently runs, where the admin piles up, and what a typical week looks like. From that, we put together a one-page plan showing exactly what we'd build and what it would cost. No obligation to go ahead.
Book a free discovery call

What would you do with
2–6 extra hours a week?

30 minutes, no obligation, no sales pitch — just a conversation about your business and where admin is eating your time. Our team will do the rest.

Book directly — pick a time that suits you

See available times →

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Only 5 client spots available in May
Every setup is handled by our team — not outsourced, not templated. Spots are limited each month. No lock-in. No obligation on the call.

You're all set!

Thanks for getting in touch. Our team will be in contact within one business day to lock in your free call.

Straight talk on small business admin.

Practical guides for Northern Beaches tradies and small businesses — on automation, saving time, and getting paid faster.

Get my hours back →