We connect your apps and automate the admin eating your week — so you get paid faster and finish work on time.
No IT team required. No steep learning curve. We do the heavy lifting so you never have to think about it again. Workflow automation for Sydney small businesses, built to last.
Every automation is designed around how your business actually runs — not a generic template dropped on top of it.
Move the sliders to match your situation. Most small business owners in Sydney are shocked by the number.
We specialise in four industries so every automation is built around how your business actually works — not a generic guess.
Most tradies on the Northern Beaches are losing 4–6 hours a week to admin — sending invoices, chasing payments, following up leads and scheduling jobs. We connect your job management app to your accounting software and automate the entire flow, so the moment a job is marked complete, the invoice goes out, reminders fire automatically, and a review request follows when the client is happiest. You don't change how you work. We just remove the paperwork in between.
For professional services businesses on the Northern Beaches, the biggest time drain is the space between a new enquiry and a signed client — the back-and-forth emails, the manual proposal prep, the copy-pasting of client details into different systems. We automate that entire pipeline. New enquiries get a personalised response within minutes, discovery calls book themselves, proposals are drafted automatically, and onboarding packs go out the moment someone signs. Every client gets a fast, professional experience — without you doing any of it manually.
No-shows and last-minute cancellations cost allied health practitioners on the Northern Beaches thousands of dollars a year in lost appointment revenue. We build automated reminder sequences that send emails and SMS at 48 hours and 24 hours before every appointment — with easy confirm, cancel or reschedule options. If a patient doesn't show, a follow-up goes out within the hour with a rebooking link. The result is fewer gaps in your diary, more returning patients, and less time spent on the phone managing your schedule.
For cafes, restaurants and venues on the Northern Beaches, every empty table is lost revenue and every Google review is a new customer. We automate the entire guest journey — from instant booking confirmation to a pre-visit message offering upgrades and extras, a same-day reminder to reduce no-shows, and a post-visit follow-up that asks for a review and gives them a reason to come back. The result is higher table revenue, more reviews, and a more professional guest experience — with no extra staff required.
I'm Reece, and I founded Admin Hours Back on the Northern Beaches. Since 2008 I've worked inside businesses — figuring out where time gets wasted and fixing it. I've seen the same problem everywhere: smart, capable business owners spending hours every week on admin that should be running automatically.
The businesses I work with don't just get time back. They get paid faster because invoices go out the moment a job is done. They improve their margins because admin that used to eat 6 hours a week simply stops existing. And they win more work because enquiries get a professional response in minutes — not days. Less time in the back office means more time on the tools, with clients, or focused on growing the business.
Most businesses have the tools — they're just not connected to each other. I come in, link everything up correctly, and build the automations that make them work seamlessly together — so the admin runs itself.
No overseas call centres. No account managers you'll never meet. When you book a call, you're talking to me.
This is what changes when your admin runs itself — not just for you, but for your business, your cashflow and your weekend.
Here's a typical example. A plumber charging $100/hr who gets 4 hours back every week.
See what that means for your bottom line
Growth plan annual cost: $6,588 · Time value reclaimed: $20,800 · Net gain: $14,212 · Break even: week 6
A virtual assistant is another person doing the same manual tasks. That's not a solution — that's a workaround. Here's the difference.
No hourly rates. No surprise bills. And based on the time our clients get back, most plans pay for themselves within 5–7 weeks — then it's pure profit on your time.
Payback periods update live — adjust your numbers in the ROI calculator above to see your real figures.
We're keeping May intake to just 5 clients so every setup gets the full attention it deserves. Book before spots fill and lock in our May setup discount.
30 minutes, no obligation, no sales pitch — just a conversation about your business and where admin is eating your time. Our team will do the rest.
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Practical guides for Northern Beaches tradies and small businesses — on automation, saving time, and getting paid faster.